Research and Development Tax Incentive

Companies can apply to register eligible R&D within 10 months of the end of the company's income year. This registration is supplied to the Department of Industry, Science, Energy and Resources. The tax offset is applied when the Company Income Tax Return is lodged with the Australian Taxation Office. Each income year a company wishes to claim for requires a separate registration.[2]

The R&D Tax Incentive is a self-assessed program. Relevant legislation to determine this is the Industry Research and Development Act 1986, and the Income Tax Assessment Act 1997.[2]

The R&D tax incentive is available to companies who are:[1]

• Incorporated under Australian law
• Incorporated under foreign law but an Australian resident for income purposes
• Incorporated under foreign law and a resident of a country with which Australia has a double tax agreement

Eligibility for the R&D Tax Incentive requires the following:[2]

• Exist as a company liable to pay income tax in Australia
• Eligible R&D expenditure over $20,000
• Have conducted at least one core R&D activity (as defined under section 355-25 of the Income Tax Assessment Act 1997)

Contemporaneous records must be kept to show that the activities claimed meet the eligibility criteria.[2]

• Expenditure incurred on R&D activities e.g. salaries, contractor charges, non-capital material costs, travel costs or apportioned overhead expenditure such as rent or utilities;
• Decline in value of depreciating assets utilized in R&D activities;
• Balancing adjustments for depreciating assets utilized solely in R&D activities;
• Expenditure related to goods and materials transformed or processed during R&D activities to produce marketable products;
• Monetary contributions under the Cooperative Research Centres program.

These expenditures apply to the eligibility to a notional R&D deduction to the extent that:

• The expenditure is of a kind eligible for the R&D tax incentive;
• The expenditure is incurred during the income year.

• Interest expenditure;
• Core technology expenditure;
• Expenditure included in the cost of a depreciating asset or to acquire or construct a building;
• Marketing and advertising costs;
• Bad debts;
• Donations;
• Entertainment;
• Legal expenses not associated with an approved research project;
• Director's fees.

Companies with an aggregated turnover below $20 million are eligible for a refundable tax offset of 43.5% and those with a turnover above $20 million for a non-refundable tax offset of 38.5%.[5] The amount that can be claimed under the R&D tax incentive is calculated by multiplying the total notional deductions figure by 43.5% or 38.5%, depending on the type of R&D tax offset that can be claimed. This figure can then be claimed as a tax offset in the company's tax return. If the notional R&D deductions exceed $100 million, the portion exceeding $100 million is offset at the company tax rate.[6]

When keeping records of R&D activities, the expenditure must be apportioned in a reasonable manner with the information available. There are multiple ways in which expenditure can be apportioned and the company's accounting methods and type of expenditure will influence the method that is most appropriate to use. If expenses can be traced to R&D activities accurately as the activities are undertaken, apportionment is not necessary. If this is not possible, apportionment is determined based on the type of activity being conducted, how they are being conducted and the type of expenditure incurred. Some examples of apportionment methodologies include:[7]

• Apportionment based on time spent by employees of R&D activities over total company employee hours for expenses such as electricity and decline in the value of R&D assets
• Apportionment on a basis that reflects the area of use on R&D activities for expenses such as rates, land taxes, rent and lease costs